User Guide

Sections

Getting startedSitabula is a construction site management program that gathers everything a site produces — on site and in the office — in one place. ProjectsProjects is the door to the application. Every record in Sitabula sits under a project, so before you start work you choose which project you are in; that choice is made here. OverviewOverview is the summary screen of the selected project. At a glance it answers two questions: where the project stands and how much has been billed. Site Data EntrySite Data Entry is the screen where you build the physical structure of the project and mark what has been done in each room. Production ReportThe Production Report is where every production item marked on site is read on a single screen. Each production item entered into a room in Site Data Entry becomes one row here, together… Production PlanningProduction Planning is the page that says when the work will be done. Production items defined in Site Data Entry are tied here to a subcontractor and to a date range; Site Daily ReportSite Daily Report is the page that puts on record how a day went on site. One report is written for each day, and that report holds three things: the day's weather, the subcontractor teams… Quantity Take-offsQuantity Take-offs is the page where work quantities are calculated from dimensions. It is unlike any other page in the application: this is not a list but a real spreadsheet. TimesheetsTimesheets holds the workforce records of everyone working on the project and the number of days worked in each month. Concrete TrackingConcrete Tracking keeps a record of every concrete delivery that arrives on site. A truck mixer discharges in the field and a delivery note ends up in your hand; Equipment TrackingEquipment Tracking keeps a daily record of the hired machines and vehicles working on site. An excavator spends a day on the foundation dig, a truck hauls spoil for three hours; Stock TrackingStock Tracking keeps the project's warehouse: how much of each material there is, what it is worth, where it came from and where it went. Order ManagementOrder Management holds the whole purchasing process for a material: a request is opened, quotes are collected from suppliers, the quotes are compared side by side, one is approved, and the… Dispatch TrackingDispatch Tracking holds the part of the process that runs from the goods leaving the supplier to them entering the warehouse. Progress PaymentsProgress Payments is the page that determines how much a subcontractor will be paid. It gathers the work done on site, the lump-sum payments tied to a contract and the equipment work… Finance PanelThe Finance Panel is the page that gathers everything the project has cost so far onto a single screen. Current AccountsCurrent Accounts is the page that keeps the running account with each counterparty. It shows how much you owe a subcontractor, a supplier, a customer or a staff member, how much they owe… SubcontractorsSubcontractors is the register of the firms you work with. A firm's details (contact, phone, tax number, address, bank), the agreements signed with it and the footprint it has left in the… SuppliersSuppliers is the register of the firms you buy materials from. A firm's details (contact, phone, tax number, tax office, address, bank) and the activity that firm leaves across the project… CustomersThis chapter has not been written yet, because the page itself has not been built yet. FilesFiles is the project's document archive. Contracts, estimates, drawings, records, site photos and anything that will be attached to a progress payment live here;